Privacy Policy

Dumfries & Galloway Council created this privacy statement to demonstrate our commitment to the privacy of your data. This policy is in effect as of the 1st July 2011.

Information about our Organisation and Web site

Modern information and communication technologies play a fundamental role in the activities of an organisation like "South West coaching", so the collection and use of our data is an essential part of our service. We are based in Dumfries & Galloway, Scotland and our principal activities are:

• Recruitment and deployment of Sports Coaches
• Monitoring and evaluation of the data on sports coaching and participation rates

Our privacy policy covers "Southwest Coaching and its Web site:

Providing Visitors with Anonymous Access

You can access our Web site home page and browse our site without disclosing your personal data. Only once you begin the registration process will we ask to collect personal data from you.

The services and links of our Web site

Our Web site does not enable our visitors to communicate with other visitors or to post information to be accessed by others. Our Web site does not include links to third party Web service providers.

Automatic Collection of Information

We do not use cookies on our Web site. We do not automatically log personal data nor do we link information automatically logged by other means with personal data about specific individuals.

Data Collection and Purpose Specification

We collect the personal and non-personal data that you may volunteer while using our services. We do not collect information about our visitors from other sources, such as public records or bodies, or private organisations.

We collect your personal and non-personal data for the uses of website administration, research and development of the coaching industry, and marketing through the emails supplied to us.

We may collect and use personal and non-personal data for the additional purposes of:

• Statistics on the levels of participation in sports
• Information on Coaching standards and practices
• Statistics on the Placement providers engaging sports coaches
• Aiding other organisations data collection and statistical analysis

Children's Privacy

We do not knowingly collect any data from children.

Disclosure and Visitor Choice

We may disclose our visitors' personal and non-personal data to other organisations for statistical and data collection purposes, including:

• Gender
• Address
• Coaching Qualifications
• CPD Qualifications
• Future Training requirements

Where we disclose your personal and non personal data for these purposes, you can opt-out of this disclosure by:

• Indicating it in a box during the application process
• By sending an email to senga.thomson@dumgal.gov.uk or calling 01387 243568, expressing your desire for no information about you to be disclosed to other organisations for the purposes of statistical data.

Confidentiality / Security

Provision of the following data is done through a secure transmission method:

• primary personal data (such as name and contact details)
• specific personal data (such as racial or ethnic origin, religious beliefs, medical data)
• Qualifications and education

We have implemented technical measures and to protect the personal data that we have under our control from:

• unauthorised access
• improper use or disclosure
• unauthorised modification
• unlawful destruction or accidental loss

All our employees and data processors, who have access to, and are associated with the processing of personal data, are obliged to respect the confidentiality of our visitors' personal data.

Access to the personal data we may hold about you

You can ask for a copy of all personal data we hold about you by email or letter at the addresses below (Please include £10 payable as an administration charge)

We allow you to challenge the data that we hold about you and, where appropriate, you may have the data:

• erased
• rectified or amended
• completed

We reserve the right to refuse to provide our visitors with a copy of their personal data. We do, however, allow you to challenge our decision to refuse to provide you with a copy of your personal data.

Privacy Support

If you have an enquiry or concern about our privacy policy, please contact:

Amendments

We reserve the right to alter and update this privacy policy at any time.